Data Protection and Privacy Policy (GDPR)

Ethic HR brand operates under Etik Danışmanlık Hizmetleri Ltd. Şti. Registered company.

Our company pays attention to the protection of your personal data. This privacy policy explains how Ethic HR processes and protects the personal data of the following persons in accordance with the EU General Data Protection Regulation No. 2016/679 ("GDPR") and the Personal Data Protection Law No. 6698 ("Law") :

Your personal details, including your name, e-mail address and resume, are held and used by us for the following purposes:

• For matching your coded details with job vacancies, to assist us in finding you the position that most suits you;
• For keeping you informed of Ethic HR services, news and wider developments in your chosen field;
• For tailoring the version of our website you see when you log on to make it relevant to you; and/or
• For compiling salary and other surveys of our candidates. 

(together “you” or “your”).

This privacy policy also provides information about the privacy rights you have, including your right to object to our processing of personal data. If you would like to contact us, please see the "How to Contact Us" section of this privacy policy.

Personal Information We Collect

Candidates: When you register on our website to benefit from our employment services as a candidate, we process your personal data, including but not limited to your name, contact information and the information in your CV. Under the Act, we may collect certain sensitive personal data (referred to as special categories of data in the Act) relating to your health (for example, information about disability for the purpose of making reasonable work-related adjustments) and cultural diversity information, including race, ethnicity, sexual orientation and religion (to monitor equal opportunities for all). We may collect for We have in place processes to limit our use and disclosure of such sensitive data in accordance with the law. Your resume and related information will be sent to prospective employers but only where you give your consent.

We also collect personal data you provide during these interactions when you use our website, click on links in emails we send you, open them or forward them to others, or register on our site to receive job notifications or other content from us.

We also collect personal data about you from third parties, including:

• those who gave you references when you received a job offer;
• previous employers to confirm dates of employment;
• educational institutions to check academic qualifications;
• publicly available sources such as LinkedIn and social media sites to enhance the information we hold to help us find more suitable roles for you;
• Customers to whom we have submitted your CV and who have contacted you regarding your job application or provided feedback on your CV.

Potential Candidates: We collect personal data about you, including your name, contact information, and professional biographical information collected from public sources such as Kariyer.net, Secret CV and LinkedIn and social media sites, so that we can contact you when we think you may be interested in our employment services in the future. We may also collect your personal data through another candidate or an employer you are connected to who recommended you.

Users of our website or applications: We collect personal data such as your IP address and other data about your device, which is necessary for us to provide you with our online content. We also collect data about your interactions on our website or applications, such as the pages you view. If you contact us, we also collect information about the questions you ask us.

Customers: We collect your personal data such as your name, title and contact information. We also process personal data we obtain from our communications with you, including emails, newsletters or other content we send you, read or forward to someone else. We also process the feedback you give about our candidates.

If you provide us with information about a candidate (for example, when you confirm that a candidate has previously worked with you or when you refer a candidate), we keep a record of the personal data we obtain about you from that candidate and the personal data you give us about that candidate.

We process personal data about you that we obtain from publicly available sources such as Kariyer.net, SecretCV, LinkedIn and social networks, or that we obtain as a participant in an event organized by us or where the event organizer has permission to share participant information with us.

Suppliers: We typically collect your name and contact information as a business contact for your organization.

Giving us your personal data

In some cases, you will need to provide us with your personal data. If you do not provide the personal data we request, we may not be able to provide you with some services.

How we use your personal data

Candidates

We use your personal data for the following purposes:

• to provide you with employment services;
• to contact you;
• Enabling you to upload your CV and apply to job postings;
• personalize your experience by creating a candidate profile;
• to monitor that equal opportunities are provided to all candidates and that diversity is respected;
• provide you with interview and salary recommendations; and
• send you direct marketing messages to inform you about job opportunities, industry reports and insights, events, promotions, competitions and other content in line with your marketing preferences. We display targeted and relevant banner ads on our website and social networks in order to offer business opportunities and content that we believe will be of interest to you and other people. We determine the suitability of these ads for you based on your previous interactions on our website, emails you send us, and conversations with our consultants. Your interaction with our advertising may be used to measure the effectiveness of our advertising campaigns and improve our marketing strategy.

Potantial Candidates

We use your personal data for the following purposes:

• determine whether you are interested in our services and how we can help you;
• to contact you and find out if you are interested in our services.

Users of our website or applications

We may use your personal data for the following purposes:

• to improve and personalize your experience of using our website or applications, and
• personalize the advertising you receive from us.

Customers

We may use your personal data for the following purposes:

• provide you with recruitment services;
• to contact you;
• receive feedback from you about our services through customer satisfaction surveys in order to improve our services and develop new services;
• to maintain our business relationship with you;
• answer your questions when you contact us;
• fulfill our contractual obligations to you;
• to establish, exercise or defend our legal rights and
• direct marketing purposes.

Legal Basis for Processing Your Personal Data

In accordance with Articles 5 and 6 of the Law, we process your personal data on the following legal bases:

1. a) Where we need to process your personal data to perform a contract – to fulfill our obligations under a contract we have with you or to take steps in response to your request to enter into a contract with us;

(b) Compliance with a legal obligation – where we need to process your personal data to comply with legal or regulatory obligations.

(c) Our legitimate interests or those of a third party – this section includes:

• to provide our services to you;
• respond to your requests and questions;
• to optimize the performance of our website and user experience;
• to inform you about our services and
• To ensure that our activities are carried out efficiently.

(d) Consent In some cases, we will ask for your consent to process your personal data in a certain way, for example if you create a user profile or register to receive our business notifications or other content. To the extent we process your personal data based on your consent, you have the right to withdraw your consent at any time. If you wish to withdraw your consent, please contact us.

Automated Decision Making

For job postings from which we receive a lot of applications, we use a CV sorting tool that allows us to sift through CVs and enter relevant keywords such as length of experience or field of work. This tool provides a smaller pool of candidates by analyzing all resumes uploaded to the tool, matching keywords on candidates' resumes, and ranking candidates based on their suitability for the job. Thus, it eliminates candidates that do not meet the search criteria. Our legal basis for this processing is that it is necessary for us

You have the right to object to the use of automated decision-making and to request human intervention. If you want to exercise this right, please contact us.to enter into a contract.

With whom do we share your personal data?

Third Parties

When you register as a candidate, your personal data is shared with our customers who are looking for staff for the jobs you are interested in.

We share your personal data and, where necessary, special categories of data with third-party service providers who provide services and perform work on our behalf, such as:

• conducting recruitment reference checks;
• carry out proficiency checks;
• verify the information you provide through third-party sources;
• conducting psychometric assessments or skills tests;
• store personal data for us;
• seek professional advice;
• receive data analysis services;
• conducting testing and development work on our business technology systems;
• administer surveys or competitions on our behalf;
• get assistance with our communications with you; and
• provide research and mail delivery services or other direct marketing services.

We contractually require our third-party service providers to comply with minimum privacy standards and implement data protection measures. When we need to send personal data outside their country, we will ensure that adequate protection measures are taken in accordance with the Law.

Other Disclosures

We may also disclose your personal data in the following cases:

• when we are legally required to disclose it;
• at the request of law enforcement, regulatory authorities or other government officials;
• to enforce our contract with you and
• to new business owners and their advisors in the event of a reorganization, merger, sale, joint venture, assignment or other transfer or sale of all or any part of our business.

Security of your personal data

We implement and maintain appropriate technical and organizational measures to protect your personal data against accidental or unlawful destruction, loss, alteration, unauthorized disclosure or access. Only authorized personnel and third party service providers with a need to know are allowed to access personal data, and these employees and service providers are contractually obliged to keep this information confidential.

How long do we keep your personal data

We will retain your personal data for as long as we need it to fulfill the purpose for which we collected it (which may be an ongoing purpose). For example, if you are a candidate, your personal data will be stored for as long as our business relationship with you continues and beyond, as we often provide job placement support to our candidates over many years and possibly throughout their careers.

We keep some personal data longer than others. To determine the appropriate retention period for personal data, we consider factors such as the purposes for which we process your personal data, including our accounting and reporting obligations under all laws and regulations, the nature and amount of personal data we hold about you, and the potential risk of harm you may suffer in the event of unauthorized use or disclosure of your personal data. We are taking it.

Where we process your personal data for direct marketing purposes, we will continue to process your data until you request that we stop processing and for a short period thereafter (so that we can implement your request). We also record your requests to stop sending direct marketing communications or to stop processing your data indefinitely, so that we comply with your requests.

Your rights regarding the personal data we hold about you

You have some rights under Article 11 of the Law. These rights may include the right to be informed whether we are processing your personal data, the right to receive further information about this processing activity and the right to know the purpose of the data processing and whether your data is used for this purpose. You also have the right to obtain information about third parties to whom your personal data has been transferred (domestic or international), to request that we correct or delete your personal data, and to object to the consequences against you resulting from the analysis of your data through automated systems. In addition, in some cases (in particular You may object to the processing of your personal data (where the processing of your personal data is not necessary to fulfill a contractual or other legal requirement, or where the data is used for direct marketing).

These rights may be limited, for example, if carrying out your request would disclose another person's personal data or infringe the rights of others (and our rights), or if you request that we delete information that we are obliged to retain by law, or where our compelling legitimate interests require us to retain the data. . In our response to your request, we will inform you of the exceptions we rely on as the basis for processing your data.

How to Contact Us

Exercise of rights

To exercise your rights or withdraw your consent to processing or unsubscribe from marketing communications:

• You can fill out our request form here or
• You can email us at recruitment@ethichr.com or
• you can write to:

Etik Danışmanlık Hizmetleri Ltd. Şti.

Fatih Sultan Mehmet Mah. Poligon Cad. Buyaka Kule 3 Kat: 7 No: 44 Ümraniye Istanbul

Questions and Complaints

If you have any questions about our privacy policy or the processing of your personal data, or would like to make a complaint, you can email us at recruitment@ethichr.com.

If you still have concerns about our Privacy Policy or believe that a personal data breach has occurred, you have the right to lodge a complaint with the Turkish Data Protection Authority in accordance with the Law.

Changes to our Privacy Policy

This privacy policy may be changed by Ethic HR at any time. If we change our privacy policy in the future, we will set out those changes here and update the privacy policy modification date above, so that you will always know what personal information we gather, the purposes we might use it for and to whom we might disclose it.